Legal provisions of COM(2008)380 - Amendment of Council Decision 2001/470/EC establishing a European Judicial Network in civil and commercial matters

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dossier COM(2008)380 - Amendment of Council Decision 2001/470/EC establishing a European Judicial Network in civil and commercial matters.
document COM(2008)380 EN
date June 18, 2009

Contents

Article 1

Decision 2001/470/EC is hereby amended as follows:

1.Article 2 shall be amended as follows:

(a)paragraph 1 shall be amended as follows:

(i)point (c) shall be replaced by the following:

‘(c)the liaison magistrates to whom Joint Action 96/277/JHA of 22 April 1996 concerning a framework for the exchange of liaison magistrates to improve judicial cooperation between the Member States of the European Union (6) applies, where they have responsibilities in judicial cooperation in civil and commercial matters;

(ii)the following point shall be added:

‘(e)professional associations representing, at national level in the Member States, legal practitioners directly involved in the application of Community and international instruments concerning judicial cooperation in civil and commercial matters.’;

(b)in paragraph 2 the following subparagraph shall be added:

‘If the contact point designated under this paragraph is not a judge, the Member State concerned shall provide for effective liaison with the national judiciary. To facilitate this, a Member State may designate a judge to support this function. This judge shall be a member of the Network.’;

(c)the following paragraph shall be inserted:

‘2a.   Member States shall ensure that the contact points have sufficient and appropriate facilities in terms of staff, resources and modern means of communication to adequately fulfil their tasks as contact points.’;

(d)the following paragraph shall be inserted:

‘4a.   Member States shall determine the professional associations referred to in paragraph 1(e). To that end, they shall obtain the agreement of the professional associations concerned on their participation in the Network.

Where there is more than one association representing a legal profession in a Member State, it shall be the responsibility of that Member State to provide for appropriate representation of that profession on the Network.’;

(e)paragraph 5 shall be amended as follows:

(i)the introductory part shall be replaced by the following:

‘5.   The Member States shall notify the Commission, in accordance with Article 20, of the names and full addresses of the authorities referred to in paragraphs 1 and 2 of this Article, specifying:’;

(ii)point (c) shall be replaced by the following:

‘(c)where appropriate, their specific functions in the Network, including, where there is more than one contact point, their specific responsibilities.’;

2.Article 3 shall be amended as follows:

(a)in paragraph 1, point (b) shall be replaced by the following:

‘(b)facilitating effective access to justice, through measures providing information on the working of Community and international instruments concerning judicial cooperation in civil and commercial matters.’;

(b)in paragraph 2, points (b) and (c) shall be replaced by the following:

‘(b)the effective and practical application of Community instruments or conventions in force between two or more Member States.

In particular where the law of another Member State is applicable, the courts or authorities responsible for the matter may apply to the Network for information on the content of that law;

(c)the establishment, maintenance and promotion of an information system for the public on judicial cooperation in civil and commercial matters in the European Union, on relevant Community and international instruments and on the domestic law of the Member States, with particular reference to access to justice.

The main source of information shall be the Network’s website containing up-to-date information in all the official languages of the institutions of the Union.’;

3.Article 5, paragraph 2 shall be replaced by the following:

‘2.   In particular, the contact points shall:

(a)ensure that the local judicial authorities receive general information concerning the Community and international instruments relating to judicial cooperation in civil and commercial matters. In particular, they shall ensure that the Network, including the website of the Network, is better known to the local judicial authorities;

(b)supply the other contact points, the authorities mentioned in Article 2(1)(b) to (d) and the local judicial authorities in their own Member State with all the information needed for sound judicial cooperation between the Member States in accordance with Article 3, in order to assist them in preparing operable requests for judicial cooperation and in establishing the most appropriate direct contacts;

(c)supply any information to facilitate the application of the law of another Member State that is applicable under a Community or international instrument. To this end, the contact point to which such a request is addressed may draw on the support of any of the other authorities in its Member State referred to in Article 2 in order to supply the information requested. The information contained in the reply shall not be binding on the contact point, the authorities consulted or the authority which made the request;

(d)seek solutions to difficulties arising on the occasion of a request for judicial cooperation, without prejudice to paragraph 4 of this Article and to Article 6;

(e)facilitate coordination of the processing of requests for judicial cooperation in the relevant Member State, in particular where several requests from the judicial authorities in that Member State fall to be executed in another Member State;

(f)contribute to generally informing the public, through the Network’s website, on judicial cooperation in civil and commercial matters in the European Union, on relevant Community and international instruments and on the domestic law of the Member States, with particular reference to access to justice;

(g)collaborate in the organisation of, and participate in, the meetings referred to in Article 9;

(h)assist with the preparation and updating of the information referred to in Title III, and in particular with the information system for the public, in accordance with the rules laid down in that Title;

(i)ensure coordination between members of the Network at national level;

(j)draw up a two-yearly report on their activities, including, where appropriate, best practice in the Network, submit it at a meeting of the members of the Network, and draw specific attention to possible improvements in the Network.’;

4.the following Article shall be inserted:

‘Article 5a

Professional associations

1. In order to contribute to the accomplishment of the tasks provided for by Article 3, the contact points shall have appropriate contacts with the professional associations mentioned in Article 2(1)(e), in accordance with rules to be determined by each Member State.

2. In particular, the contacts referred to in paragraph 1 may include the following activities:

(a)exchange of experience and information as regards the effective and practical application of Community and international instruments;

(b)collaboration in the preparation and updating of the information sheets referred to in Article 15;

(c)participation of the professional associations in relevant meetings.

3. Professional associations shall not request information relating to individual cases from contact points.’;

5.in Article 6, paragraph 2, the following subparagraph shall be added:

‘To this end, each Member State shall ensure, in accordance with the procedures to be determined by it, that the contact point(s) and competent authorities have the means to meet on a regular basis.’;

6.Article 7, paragraph 1, shall be replaced by the following:

‘To facilitate the practical operation of the Network, each Member State shall ensure that the contact points have adequate knowledge of an official language of the institutions of the Union other than their own, given that they need to be able to communicate with the contact points in other Member States.’;

7.Article 8 shall be replaced by the following:

‘Article 8

Processing of requests for judicial cooperation

1. The contact points shall respond to all requests submitted to them without delay and at the latest within fifteen days of receipt thereof. If a contact point cannot reply to a request within that time limit, it shall inform the maker of the request briefly of this fact, indicating how much time it considers that it will need to reply, but this period shall not, as a rule, exceed thirty days.

2. In order to respond as efficiently and rapidly as possible to the requests referred to in paragraph 1, the contact points shall use the most appropriate technological facilities made available to them by the Member States.

3. The Commission shall keep a secure, limited-access electronic register of the requests for judicial cooperation and replies referred to in Article 5(2)(b), (c), (d) and (e). The contact points shall ensure that the information necessary for the establishment and operation of this register is supplied regularly to the Commission.

4. The Commission shall supply the contact points with information on the statistics relating to the judicial cooperation requests and replies referred to in paragraph 3 at least once every six months.’;

8.Article 9 shall be replaced by the following:

‘Article 9

Meetings of the contact points

1. The contact points of the Network shall meet at least once every six months, in accordance with Article 12.

2. Each Member State shall be represented at those meetings by one or more contact points, who may be accompanied by other members of the Network, but there shall be no more than six representatives per Member State.’;

9.the following Article shall be inserted:

‘Article 11a

Participation of observers in Network meetings

1. Without prejudice to Article 1(2), Denmark may be represented at the meetings referred to in Articles 9 and 11.

2. Accession countries and candidate countries may be invited to attend these meetings as observers. Third countries that are party to international agreements on judicial cooperation in civil and commercial matters concluded by the Community may also be invited to attend certain Network meetings as observers.

3. Each observer State may be represented at the meetings by one or more persons, but under no circumstances may there be more than three representatives per State.’;

10.the following Article shall be inserted at the end of Title II:

‘Article 12a

Relations with other networks and international organisations

1. The Network shall maintain relations and share experience and best practice with the other European networks that share its objectives, such as the European Judicial Network in criminal matters. The Network shall also maintain relations with the European Judicial Training Network with a view to promoting, where appropriate and without prejudice to national practices, training sessions on judicial cooperation in civil and commercial matters for the benefit of the local judicial authorities of the Member States.

2. The Network shall maintain relations with the European Consumer Centres Network (ECC-Net). In particular, in order to supply any general information on the working of Community and international instruments to facilitate consumer access to justice, the contact points of the Network shall be at the disposal of the members of ECC-Net.

3. In order to meet its responsibilities under Article 3 concerning international instruments on judicial cooperation in civil and commercial matters, the Network shall maintain contact and exchanges of experience with the other judicial cooperation networks established between third countries and with international organisations that promote international judicial cooperation.

4. The Commission, in close cooperation with the Presidency of the Council and the Member States, shall be responsible for implementing the provisions of this Article.’;

11.the heading of Title III shall be replaced by the following:

12.in Article 13, paragraph 1, the following point shall be added:

‘(c)the information referred to in Article 8.’;

13.the following Article shall be inserted:

‘Article 13a

Provision of general information to the public

The Network shall contribute towards providing the public with general information, using the most appropriate technological facilities to inform it about the content and working of Community or international instruments on judicial cooperation in civil and commercial matters.

To that end, and without prejudice to the provisions of Article 18, the contact points shall promote to the public the information system referred to in Article 14.’;

14.in Article 17(4), point (b) shall be replaced by the following:

‘(b)arrange for the translations into the official languages of the institutions of the Union of information on the relevant aspects of Community law and procedures, including Community case-law, and of the information system’s general pages and the information sheets referred to in Article 15, and install them on the Network’s dedicated website.’;

15.in Article 18, point 4, the word ‘progressively’ shall be deleted;

16.Article 19 shall be replaced by the following:

‘Article 19

Reporting

No later than 1 January 2014, and every three years thereafter, the Commission shall present to the European Parliament, the Council and the European Economic and Social Committee a report on the activities of the Network. This report shall be accompanied, if appropriate, by proposals aimed at adapting this Decision and shall include information on the Network’s activities aimed at making progress with the design, development and implementation of European e-justice, particularly from the point of view of facilitating access to justice.’;

17.Article 20 shall be replaced by the following:

‘Article 20

Notification

No later than 1 July 2010, the Member States shall notify the Commission of the information referred to in Article 2(5).’.

Article 2 - Entry into force

This Decision shall enter into force on the day following its publication in the Official Journal of the European Union.

It shall apply from 1 January 2011, except for points (1)(e) and (17) of Article 1, which shall apply from the date of notification of this Decision to the Member States to which it is addressed.

This Decision is addressed to the Member States in accordance with the Treaty establishing the European Community.