Explanatory Memorandum to COM(2011)802 - Use of contract staff in 2010 - Main contents

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This page contains a limited version of this dossier in the EU Monitor.

dossier	COM(2011)802 - Use of contract staff in 2010.
source	COM(2011)802
date	23-11-2011

52011DC0802

/* COM/2011/0802 final */ REPORT FROM THE COMMISSION TO THE COUNCIL on the use of contract staff in 2010

TABLE OF CONTENTS
1. Introduction 3
2. Trend in contract staff numbers in the Commission since 2004 4
3. Distribution of Commission contract staff by gender and function group 5
4. Breakdown of Commission contract staff by nationality 6
5. Breakdown of Commission contract staff by department 10
5.1. Breakdown by gender and function group 11
5.2. Breakdown by contract type 12
6. Distribution of contract staff in the other Institutions and Agencies 14
Function group Grade Duties
TREND IN CONTRACT STAFF NUMBERS IN THE COMMISSION SINCE 2004
EUROPEAN NETWORK INFORMATION SECURITY AGENCY
FG II

1.

2. 1. Introduction 3

3. 2. Trend in contract staff numbers in the Commission since 2004 4

4. 3. Distribution of Commission contract staff by gender and function group 5

5. 4. Breakdown of Commission contract staff by nationality 6

6. 5. Breakdown of Commission contract staff by department 10

7. 5.1. Breakdown by gender and function group 11

8. 5.2. Breakdown by contract type 12

9. 6. Distribution of contract staff in the other Institutions and Agencies 14

ANNEXES 15

INTRODUCTION

This report fulfils the obligation arising from Article 79 i of the Conditions of Employment of Other Servants of the European Union (CEOS), which states that ‘the Commission shall provide a yearly report on the use of contract staff including numbers of staff, level and type of posts, geographical balance and budgetary resources per function group’. The report offers an extremely detailed picture of contract staff in service on 31 December 2010, whereas the budgetary data sent every year to the Council's Budget Committee - Working Paper, part II - along with each Commission statement of estimates include a table showing contract staff numbers at the time when the draft budget is presented (including contract staff recruited using assigned revenue), i.e. the table as at 1 April of year N-1 (where N is the year of the draft budget), budgetary implementation in year N-2 and requests for appropriations with estimates of full-time equivalents for year N.

This explains any differences in contract staff numbers between the two reports.

The report contains data for all the EU Institutions and Agencies as defined in the Staff Regulations. The data for the Commission are more detailed and include staff financed from operational and research lines, plus staff working in offices, delegations, representations and the JRC.

Article 80 of the CEOS establishes a link between the function group and the duties that contract staff can perform:

10. Function group Grade Duties

IV 13 to Administrative, advisory, linguistic and equivalent technical tasks, performed under the supervision of officials or temporary staff

III 8 to Executive tasks, drafting, accountancy and other equivalent technical tasks, performed under the supervision of officials or temporary staff

II 4 to Clerical and secretarial tasks, office management and other equivalent tasks, performed under the supervision of officials or temporary staff

I 1 to Manual and administrative support service tasks, performed under the supervision of officials or temporary staff

The category of contract staff was created in 2004. Contract staff have made a useful contribution to the work of the Institutions ever since by carrying out administrative support activities for a lower cost and by bringing in skills which are not always available within the Institution. It is worth noting too that, since the D category was scrapped, no competitions have been organised to recruit officials for work as messengers (except in the Parliament) or drivers, or for any other typical FG I duties. Only FG I contract staff have been recruited for these duties since 2004 and can apply for indefinite contracts subject to certain conditions set out in the CEOS and in the general implementing provisions for contract staff.

11. TREND IN CONTRACT STAFF NUMBERS IN THE COMMISSION SINCE 2004

At the end of 2010, the total number of contract staff in all Institutions and Agencies came to almost 9 000 (8 863), with the Commission employing approximately two thirds of these. The breakdown between the Institutions and Agencies is examined further below.

The trend within the Commission since 2004 is as follows:

Number of contract staff 2 4 5 5 6 5

Y/Y trend 442.2% 78.2% 10.6% 4.8% 4.9% -0.6%

The rise in contract staff numbers before they stabilised at around 6 000 is due in part to the gradual replacement of auxiliary staff (who numbered almost 3 000 in 2003) by auxiliary contract staff (Article 3b of the CEOS), but also to the replacement of the former Category D by contract staff (Article 3a of the CEOS) and to the conversion of permanent official posts into credits for contract staff in the Offices. Contract staff were also taken on as temporary replacements for permanent staff, as provided for in Article 3b of the CEOS.

Contract staff numbers grew each year up to 2009 before dipping slightly in 2010. However, this dip should not be regarded as the start of a permanent decline. It was mostly due to the wait for the results of the new CAST 2010 selection tests and the delay in organising the profile tests for the competition. Once the results of the tests are known, the selection can be finalised in accordance with the general implementing provisions and the successful candidates recruited as 3a contract staff.

This is supported by the table below which shows the number of new contracts signed per year.

Commission staff trends i:

Year FG IV FG III FG II FG I Total Yearly increase (%) Yearly increase

13. FG II

FG IV

EUROPEAN INSTITUTE FOR GENDER EQUALITY. - Total

EUROPEAN INSTITUTE OF INNOVATION AND TECHNOLOGY

FG III

FG IV

EUROPEAN INSTITUTE OF INNOVATION AND TECHNOLOGY - Total

TRANS-EUROPEAN TRANSPORT NETWORK

FG I

FG II

FG III

FG IV

TRANS-EUROPEAN TRANSPORT NETWORK - Total

EUROPEAN OMBUDSMAN

FG I

FG II

FG IV

EUROPEAN OMBUDSMAN - Total

EUROPEAN MONITORING CENTRE FOR DRUGS AND DRUG ADDICTION

FG I

FG II

FG III

FG IV

EUROPEAN MONITORING CENTRE FOR DRUGS AND DRUG ADDICTION - Total

EUROPEAN MONITORING CENTRE ON RACISM AND XENOPHOBIA

FG II

FG III

FG IV

EUROPEAN MONITORING CENTRE ON RACISM AND XENOPHOBIA - Total

OFFICE FOR HARMONISATION IN THE INTERNAL MARKET

FG I

FG II

FG III

FG IV

OFFICE FOR HARMONISATION IN THE INTERNAL MARKET - Total

EUROPEAN POLICE OFFICE

FG I

FG III

FG IV

EUROPEAN POLICE OFFICE - Total

EUROPEAN BODY FOR THE ENHANCEMENT OF JUDICIAL COOPERATION (EUROJUST)

FG I

FG II

FG III

FG IV

EUROPEAN BODY FOR THE ENHANCEMENT OF JUDICIAL COOPERATION (EUROJUST) - Total

EUROPEAN PARLIAMENT

FG I

FG II

FG III

FG IV

EUROPEAN PARLIAMENT - Total

Grand total 1 1 2

Annex 2: Breakdown by nationality in the Agencies and other Institutions i

|Other AT BE BG CY CZ DE DK EE ES FI FR UK EL HU IE IT LT LU LV MT NL PL PT RO SV SL SK Total InstitutionEUROPEAN NETWORK INFORMATION SECURITY AGENCY EUROPEAN CHEMICALS AGENCY EUROPEAN AGENCY FOR THE MANAGEMENT OF OPERATIONAL COOPERATION AT THE EXTERNAL BORDERS OF THE MEMBER STATES OF THE EUROPEAN UNION EUROPEAN AVIATION SAFETY AGENCY EUROPEAN AGENCY FOR SAFETY AND HEALTH AT WORK EUROPEAN MARITIME SAFETY AGENCY EUROPEAN ENVIRONMENT AGENCY EUROPEAN MEDICINES AGENCYEDUCATION, AUDIOVISUAL AND CULTURE EXECUTIVE AGENCY RESEARCH EXECUTIVE AGENCY EUROPEAN RESEARCH COUNCIL EXECUTIVE AGENCY EXECUTIVE AGENCY FOR COMPETITIVENESS AND INNOVATION EXECUTIVE AGENCY FOR THE PUBLIC HEALTH PROGRAMME EUROPEAN RAILWAY AGENCY COMMUNITY FISHERIES CONTROL AGENCY EUROPEAN GNSS SUPERVISORY AUTHORITY EUROPEAN FOOD SAFETY AUTHORITY TRANSLATION CENTRE FOR THE BODIES OF THE EUROPEAN UNION EUROPEAN CENTRE FOR DISEASE PREVENTION AND CONTROL EUROPEAN CENTRE FOR THE DEVELOPMENT OF VOCATIONAL TRAINING EUROPEAN POLICE COLLEGE COMMITTEE OF THE REGIONS EUROPEAN ECONOMIC AND SOCIAL COMMITTEE COUNCIL OF MINISTERS COURT OF JUSTICE COURT OF AUDITORS ARTEMIS JOINT UNDERTAKING CLEAN SKY JOINT UNDERTAKING ENIAC JOINT UNDERTAKING EUROPEAN JOINT UNDERTAKING FOR ITER AND THE DEVELOPMENT OF FUSION ENERGY INNOVATIVE MEDICINES INITIATIVE JOINT UNDERTAKING SESAR JOINT UNDERTAKING EUROPEAN TRAINING FOUNDATION EUROPEAN FOUNDATION FOR THE IMPROVEMENT OF LIVING AND WORKING CONDITIONS EUROPEAN INSTITUTE FOR GENDER EQUALITY. EUROPEAN INSTITUTE OF INNOVATION AND TECHNOLOGY TRANS-EUROPEAN TRANSPORT NETWORK EUROPEAN OMBUDSMAN EUROPEAN MONITORING CENTRE FOR DRUGS AND DRUG ADDICTION EUROPEAN MONITORING CENTRE ON RACISM AND XENOPHOBIA OFFICE FOR HARMONISATION IN THE INTERNAL MARKET EUROPEAN POLICE OFFICE EUROPEAN BODY FOR THE ENHANCEMENT OF JUDICIAL COOPERATION (EUROJUST) EUROPEAN PARLIAMENT Grand total 2

Explanatory Memorandum to COM(2011)802 - Use of contract staff in 2010 - Main contents

Please note

Contents

1.

TABLE OF CONTENTS

2.

1. Introduction 3

3.

2. Trend in contract staff numbers in the Commission since 2004 4

4.

3. Distribution of Commission contract staff by gender and function group 5

5.

4. Breakdown of Commission contract staff by nationality 6

6.

5. Breakdown of Commission contract staff by department 10

7.

5.1. Breakdown by gender and function group 11

8.

5.2. Breakdown by contract type 12

9.

6. Distribution of contract staff in the other Institutions and Agencies 14

10.

Function group Grade Duties

11.

TREND IN CONTRACT STAFF NUMBERS IN THE COMMISSION SINCE 2004

12.

EUROPEAN NETWORK INFORMATION SECURITY AGENCY

13.

FG II