Euratom establishing the European Joint Undertaking for ITER and the Development of Fusion Energy and conferring advantages upon it - Main contents

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dossier	COM(2014)459 - Amendment of Decision 2007/198/Euratom establishing the European Joint Undertaking for ITER and the Development of Fusion ...
document	COM(2014)459
date	February 10, 2015

ANNEX

The Annex to Decision 2007/198/Euratom is amended as follows:

(1)

Article 5 is amended as follows:

(a)	the title is replaced by the following: ‘Bodies and Committees’ ;

(b)	paragraph 2 is replaced by the following: ‘2. The Governing Board shall be assisted by the Administration and Management Committee and by the Bureau in accordance with Articles 8a and 9a.’ ;

(c)	the following paragraph is inserted: ‘2a. The committees of the Joint Undertaking shall be the Administration and Management Committee, the Bureau, the Procurement and Contracts Committee and the Technical Advisory Panel (“the Committees”)’ ;

(d)	paragraph 3 is replaced by the following: ‘3. The Director shall seek advice from the Procurement and Contracts Committee in accordance with Article 8b. 4. The Governing Board and the Director shall seek advice from the Technical Advisory Panel in accordance with Article 9.’ ;

(2)

Article 6 is amended as follows:

(a)

paragraph 3 is amended as follows:

(i)

points (b) and (c) are replaced by the following:

‘(b)	establish subsidiary bodies;

(c)	appoint the chairs and members of the Committees and any subsidiary bodies established under point (b);’

;

(ii)	in point (d), the words ‘work programmes’ are replaced by the words ‘work programme’;

(iii)

point (e) is replaced by the following:

‘(e)	adopt the annual budget (including the specific parts related to the administrative and staff costs) and give an opinion on the annual accounts;’

;

(iv)

point (n) is replaced by the following:

‘(n)

approve the conclusion of agreements or arrangements regarding cooperation with third countries and with institutions, undertakings or persons of third countries or with international organisations with the exception of the procurement arrangements for the activities laid down in Article 3(1)(b)-(c) and 3(2)(a);’

;

(v)

point (o) is replaced by the following:

‘(o)	assess the annual report on the progress of the Joint Undertaking with respect to its work programme and its resources;’

;

(vi)	point (q) is deleted;

(b)

in paragraph 6, the third and the fourth subparagraphs are replaced by the following:

‘The Commission may come to a view on the legality of the decision of the Governing Board within one month of the matter being referred to the Commission, failing which the decision of the Governing Board shall be deemed to have been upheld.

The Governing Board shall re-examine its decision in the light of the Commission's views to ensure compliance with Community law.’

;

(c)

paragraphs 9 and 10 are replaced by the following:

‘9. Unless otherwise decided in particular cases, the Director of the Joint Undertaking and the Chairs of the Committees shall participate in the meetings of the Governing Board.

10. The Governing Board shall adopt its rules of procedure by a two-thirds majority of the total votes. The Governing Board shall approve the rules of the procedure of the Committees by a two-thirds majority of the total votes.’

;

(3)	Article 7 is deleted;

(4)

Article 8(4) is amended as follows:

(a)

the first subparagraph is replaced by the following:

‘The Director shall implement the work programme and direct the execution of the activities set out in Article 3. He shall supply the Governing Board and the Committees and any other subsidiary bodies with all information necessary for the performance of their functions.’

;

(b)	in points (c) and (i), the words ‘work programmes’ are replaced by the words ‘work programme’;

(c)

points (j) and (k) are replaced by the following:

‘(j)	draw up such other reports as may be requested by the Governing Board or the Committees;

(k)	assist the Governing Board and the Committees by providing their secretariats;’

;

(5)

the following articles are inserted:

‘Article 8a

Administration and Management Committee

1. Upon request of the Director or the Governing Board, the Administration and Management Committee shall provide advice or recommendations on specific matters related to administrative and financial planning of the Joint Undertaking and carry out any other tasks which the Governing Board may delegate to it.

2. The Administration and Management Committee shall, in particular, prepare opinions for and recommendations to the Governing Board on the budget, the annual accounts, the project plan, the work programme, the resources estimate plan, the staff establishment plan, the staff policy plan and other related matters.

3. The Governing Board shall appoint members of the Administration and Management Committee from amongst representatives, with relevant professional experience in Administration and Management, nominated by the Members. One member of the Committee shall be Euratom.

4. Members of the Administration and Management Committee shall perform their duties in the general interest of the Joint Undertaking.

5. Subject to the prior approval of the Governing Board, the Administration and Management Committee shall adopt its rules of procedure.

Article 8b

The Procurement and Contracts Committee

1. The Procurement and Contracts Committee shall provide the Director with recommendations on the strategies in relation to procurement and grant activities and the award and follow-up of contracts and other related matters.

2. The Governing Board shall appoint the members of the Procurement and Contracts Committee from among persons of relevant professional experience in contractual and procurement matters. Members of the Governing Board shall not be members of the Procurement and Contracts Committee.

3. The members of the Procurement and Contracts Committee shall not be bound by any instructions. They shall be independent in the performance of their duties.

4. Subject to the prior approval of the Governing Board, the Procurement and Contracts Committee shall adopt its rules of procedure.’

;

(6)

Article 9 is replaced by the following:

‘Article 9

Technical Advisory Panel

1. The Technical Advisory Panel shall advise the Governing Board and the Director, as necessary, on the adoption and implementation of the project plan and work programme.

2. The Governing Board shall appoint the members of the Technical Advisory Panel from among persons of relevant professional experience in scientific and engineering matters concerning fusion and associated activities.

3. The members of the Technical Advisory Panel shall not be bound by any instructions. They shall be independent in the performance of their duties, in the general interest of the Joint Undertaking.

4. Subject to the prior approval of the Governing Board, the Technical Advisory Panel Committee shall adopt its rules of procedure.’

;

(7)

the following article is inserted:

‘Article 9a

Bureau

1. The Bureau shall assist the Governing Board in the preparation of its decisions and shall carry out any other tasks which the Governing Board may delegate to it.

2. The membership shall comprise the Chair of the Governing Board, the Chairs of the Committees, a representative of Euratom and a representative of the ITER host State. The Governing Board may appoint additional members to the Bureau.

3. The Chair of the Bureau shall be the Chair of the Governing Board.

4. Members of the Bureau shall perform their duties in the general interest of the Joint Undertaking.

5. Subject to the prior approval of the Governing Board, the Bureau shall adopt its rules of procedure.’

;

(8)	Article 11 is replaced by the following: ‘Article 11 Work programme and resource estimates plan The Director shall prepare each year the submission of the project plan to the Governing Board, the resource estimates plan and the detailed annual work programme and budget.’ ;

(9)

in Article 12(1), point (a) is replaced by the following:

‘(a)	the Euratom contribution shall be made available through the Community research and training programmes adopted pursuant to Article 7 of the Treaty or through any other decision adopted by the Council;’

;

(10)

Article 14 is replaced by the following:

‘Article 14

Annual report

The annual report shall record the implementation of the work programme by the Joint Undertaking. It shall, in particular, outline the activities conducted by the Joint Undertaking and evaluate the results with respect to the objectives and the timetable set, the risks associated with the activities carried out, the use of resources and the general operation of the Joint Undertaking. The annual report shall be prepared by the Director, assessed by the Governing Board and sent by the Governing Board, together with its assessment, to the Members, the European Parliament, the Council and the Commission.’

;

(11)	in the second subparagraph of Article 15(1), the words ‘15 June’ are replaced by the words ‘1 June’;

(12)

the following Article is inserted:

‘Article 15a

Networking with designated organisations in the field of scientific and technological fusion research

1. In furtherance of its activities, the Joint Undertaking shall draw upon knowledge and facilities developed by competent public research organisations working in the field of fusion research and development.

2. The Governing Board, acting on a proposal from the Director, shall draw up a list, to be made public, of competent organisations designated by the Members which may carry out research and development activities in furtherance of the tasks of the Joint Undertaking, either individually or in networks. These activities may be eligible for financial support by the Joint Undertaking.

3. The implementing arrangements for the application of paragraphs 1 and 2 of this Article shall ensure transparency and competition among public research organisations and shall be laid down in the financial regulation and its implementing rules referred to in Article 13 and Annex III.’

;

(13)

in Annex I to the Statutes of the Joint Undertaking the following row is inserted after the row for Bulgaria:

‘Croatia

2’

(14)

Annex II to the Statutes of the Joint Undertaking is amended as follows:

(a)

point 2 is replaced by the following:

‘2.	The total amount of annual membership contributions for year n shall be calculated on the basis of the annual resources required for the administration of the Joint Undertaking in that year, as adopted with the resource estimates plan by the Governing Board.’

;

(b)

in point 4, the following point is added:

‘(c)	The Governing Board may decide that this delay may give rise to the payment of interest if a Member does not pay its contribution by the due date.’

;

(15)

Annex III to the Statutes of the Joint Undertaking is amended as follows:

(a)

point 3 is replaced by the following:

‘3.	The Joint Undertaking shall establish an internal audit capability.’

;

(b)

point 5 is amended as follows:

(i)	in point (c), the words ‘work programmes’ are replaced by the words ‘work programme’;

(ii)

point (f) is replaced by the following:

‘(f)	rules and procedures for the internal financial control, including delegated powers;’

;

(iii)

the following point is added:

‘(k)	rules on management of grants.’

;

(iv)	the following paragraph is added: ‘For the purposes of point (d), the budgetary commitments for actions extending over more than one financial year may be broken down over several years into annual instalments;’ ;

(c)

the following point is added:

‘10.

The Joint Undertaking shall adopt provisions and rules for the establishment of a network with designated organisations referred to in Article 15a of the Statutes. Those rules shall ensure transparency and competition among European public research organisations and shall specify, in particular, the criteria for inclusion of an organisation on the list of competent organisations designated by the Members.’