Annexes to JOIN(2014)11 - Inter-institutional joint committees for certain policies regarding local agents - Main contents
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| dossier | JOIN(2014)11 - Inter-institutional joint committees for certain policies regarding local agents. |
|---|---|
| document | JOIN(2014)11  |
| date | March 6, 2014 |
Inter-Institutional Joint Advisory Committee on Career Progress for Local Agents of the Commission or of the EEAS serving in a third country
to the
Joint Decision of the Commission and the High Representative of the European Union for Foreign Affairs and Security Policy
creating inter-institutional joint committees for certain policies regarding local agents
Article 1
1. In compliance with the provisions of Article 4, paragraph 4, of the Framework Rules, the committee shall compare the merits of the agents eligible for promotion on the basis of the lists of agents proposed for promotion by the authority empowered to conclude contracts of employment (hereinafter: AECC), and take into account the complaints lodged against non-inclusion on the lists. It shall then issue its recommendations regarding agents to be promoted, addressed to the AECC.
2. In compliance with the provisions of Article 4, paragraph 3, of the Framework Rules, the committee shall assess whether a decision on the deferment of the automatic advancement in step of a local agent is sufficiently justified by the unsatisfactory performance of that local agent. It shall then issue its recommendations to the AECC.
Article 2
1. The committee shall be composed of a president, a vice-president, eight members and eight alternates.
2. The president and vice-president shall be appointed alternately by the AECC of the Commission and by the AECC of the EEAS.
3. The AECC of the Commission and the AECC of the EEAS, the Central Staff Committee of the Commission and the Staff Committee of the EEAS shall each appoint two members and two alternates selected from their respective staff or members.
4. The terms of office of the president and the vice-president, members and alternates shall be for one year, starting with the entry into force of this decision. They shall be deemed to have been renewed, unless the body responsible for the appointment issues a notification to the contrary no later than one month before the expiry of the term of office.
5. The term of office of the president and of the vice-president shall not exceed four years.
6. The body responsible for an appointment may withdraw the appointee by appointing a successor.
7. The committee shall meet at least once per year.
Article 3
1. The president, or in his or her absence the vice-president, shall be entitled to vote.
2. Each member, or in his or her absence an alternate appointed by the same body, shall be entitled to vote.
3. Even when they are not entitled to vote, the vice-president and alternates may attend committee meetings as silent observers.
4. The committee decides on its opinions by a simple majority of those entitled to vote.
5. For the deliberations of the committee to be valid, the president or vice-president as well as one member or alternate appointed by each of the bodies referred to in Article 2, paragraph 3, need to be present.
Article 4
1. The president, the vice-president and the members and alternates of the committee shall carry out their duties and conduct themselves with the interests of the European Union in mind and shall not deal with a matter in which, directly or indirectly, they have any personal interest such as to impair their independence or to be seen by third parties as a possible source of impairment of their independence in that matter.
2. If the president, the vice-president or any member or alternate of the committee has a personal interest in a matter in the meaning of paragraph 1, he or she shall be replaced by the appropriate alternate member and refrain from participating in the work of the committee with regard to that matter.
3. The assessment of the personal interest is incumbent on the president or, in his or her absence, on the vice-president, and, as far as the president or vice-president is concerned, on the AECC of his or her institution of employment.
Article 5
1. The secretariat of the committee shall be provided by the division in charge of local staff at the EEAS.
2. The deliberations and documents of the committee shall be confidential.
Article 6
The committee shall adopt its rules of procedure by a majority of two thirds of the members who are entitled to vote. The president and the vice-president shall both be entitled to vote.
ANNEX 2
Inter-Institutional Joint Management Committee of the Complementary Sickness Insurance Scheme of Local Agents (CSISLA) of the Commission or of the EEAS serving in a third country
to the
Joint Decision of the Commission and the High Representative of the European Union for Foreign Affairs and Security Policy
creating inter-institutional joint committees for certain policies regarding local agents
Article 1
The committee shall
1. Examine the financial situation of the Scheme and deliver to the administration all useful information or recommendations regarding the Scheme;
2. Present an annual report on the status of the Scheme and transmit it to the administration before the 1st of July of each year;
3. Advise the administration on the level of contributions and services provided, particularly in case of substantial changes in the costs of medical services;
4. Advise the administration on ways to apply the rules for the management of the Scheme, notably as regards all issues directly or indirectly related to the coverage of medical costs and with a view to securing the uniform application of the rules;
5. Examine all appeals lodged by local staff against a decision concerning the sickness insurance Scheme which affects them adversely.
6. Meet at least twice per year; where possible, the sessions should be organised in the first and second semester of each year.
Article 2
1. The committee shall be composed of a president, a vice-president, eight members and eight alternates.
2. The president and vice-president shall be appointed alternately by the AECC of the Commission and by the AECC of the EEAS.
3. The AECC of the Commission and the AECC of the EEAS, the Central Staff Committee of the Commission and the Staff Committee of the EEAS shall each appoint two members and two alternates selected from their respective staff or members.
4. The terms of office of the president and the vice-president, members and alternates shall be for one year, starting with the entry into force of this decision. They shall be deemed to have been renewed, unless the body responsible for the appointment issues a notification to the contrary no later than one month before the expiry of the term of office.
5. The term of office of the president and of the vice-president shall not exceed four years.
6. The body responsible for an appointment may withdraw the appointee by appointing a successor.
Article 3
1. The president, or in his or her absence the vice-president, shall not cast a vote on decisions, except on procedural matters.
2. Each member, or in his or her absence an alternate appointed by the same body, shall be entitled to vote.
3. Even when they are not entitled to vote, the vice-president and alternates may attend committee meetings as silent observers.
4. The committee decides on its opinions by a simple majority of those entitled to vote.
5. For the deliberations of the committee to be valid, the president or vice-president as well as one member or alternate appointed by each of the bodies referred to in Article 2, paragraph 3, need to be present.
Article 4
1. The president, the vice-president and the members and alternates of the committee shall carry out their duties and conduct themselves with the interests of the European Union in mind and shall not deal with a matter in which, directly or indirectly, they have any personal interest such as to impair their independence or to be seen by third parties as a possible source of impairment of their independence in that matter.
2. If the president, the vice-president or any member or alternate of the committee has a personal interest in a matter in the meaning of paragraph 1, he or she shall be replaced by the appropriate alternate member and refrain from participating in the work of the committee with regard to that matter.
3. The assessment of the personal interest is incumbent on the president or, in his or her absence, on the vice-president, and, as far as the president or vice-president is concerned, on the AECC of his or her institution of employment.
Article 5
1. The secretariat of the committee shall be provided by the division in charge of local staff at the EEAS.
2. The deliberations and documents of the committee shall be treated with confidentiality in line with the general principles of data protection legislation in the European Union.
Article 6
The committee shall adopt its rules of procedure by a majority of two thirds of the members who are entitled to vote. The president and the vice-president shall both be entitled to vote.
ANNEX 3
Inter-Institutional Joint Advisory Committee on Social Measures in case of Redundancies among Local Agents of the Commission or of the EEAS serving in a third country
to the
Joint Decision of the Commission and the High Representative of the European Union for Foreign Affairs and Security Policy
creating inter-institutional joint committees for certain policies regarding local agents
Article 1
The committee shall be consulted before the implementation of any decision referred to in Article 18, paragraph 6, of the Framework Rules.
Article 2
1. The committee shall be composed of a president, a vice-president, eight members and eight alternates.
2. The president and vice-president shall be appointed alternately by the AECC of the Commission and by the AECC of the EEAS.
3. The AECC of the Commission and the AECC of the EEAS, the Central Staff Committee of the Commission and the Staff Committee of the EEAS shall each appoint two members and two alternates selected from their respective staff or members.
4. The terms of office of the president and the vice-president, members and alternates shall be for one year, starting with the entry into force of this decision. They shall be deemed to have been renewed, unless the body responsible for the appointment issues a notification to the contrary no later than one month before the expiry of the term of office.
5. The term of office of the president and of the vice-president shall not exceed four years.
6. The body responsible for an appointment may withdraw the appointee by appointing a successor.
Article 3
1. The president, or in his or her absence the vice-president, shall not cast a vote on decisions, except on procedural matters.
2. Each member, or in his or her absence an alternate appointed by the same body, shall be entitled to vote.
3. Even when they are not entitled to vote, the vice-president and alternates may attend committee meetings as silent observers.
4. The committee decides on its opinions by a simple majority of those entitled to vote.
5. For the deliberations of the committee to be valid, the president or vice-president as well as one member or alternate appointed by each of the bodies referred to in Article 2, paragraph 3, need to be present.
Article 4
1. The president, the vice-president and the members and alternates of the committee shall carry out their duties and conduct themselves with the interests of the European Union in mind and shall not deal with a matter in which, directly or indirectly, they have any personal interest such as to impair their independence or to be seen by third parties as a possible source of impairment of their independence in that matter.
2. If the president, the vice-president or any member or alternate of the committee has a personal interest in a matter in the meaning of paragraph 1, he or she shall be replaced by the appropriate alternate member and refrain from participating in the work of the committee with regard to that matter.
3. The assessment of the personal interest is incumbent on the president or, in his or her absence, on the vice-president, and, as far as the president or vice-president is concerned, on the AECC of his or her institution of employment.
Article 5
1. The secretariat of the committee shall be provided by the division in charge of local staff at the EEAS.
2. The deliberations and documents of the committee shall be confidential.
Article 6
The committee shall adopt its rules of procedure by a majority of two thirds of the members who are entitled to vote. The president and the vice-president shall both be entitled to vote.