Annexes to COM(2018)33 - Port reception facilities for the delivery of waste from ships

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dossier COM(2018)33 - Port reception facilities for the delivery of waste from ships.
document COM(2018)33 EN
date April 17, 2019
ANNEX 1

REQUIREMENTS FOR WASTE RECEPTION AND HANDLING PLANS

The waste reception and handling plans shall cover all types of waste from ships normally visiting the port and shall be developed according to the size of the port and the types of ships calling at that port.

The waste reception and handling plans shall include the following elements:

(a)an assessment of the need for port reception facilities, in light of the needs of ships normally visiting the port;

(b)a description of the type and capacity of port reception facilities;

(c)a description of the procedures for the reception and collection of waste from ships;

(d)a description of the cost recovery system;

(e)a description of the procedure for reporting alleged inadequacies of port reception facilities;

(f)a description of the procedure for ongoing consultations with port users, waste contractors, terminal operators and other interested parties; and

(g)an overview of the type and quantities of waste received from ships and handled in the facilities.

The waste reception and handling plans may include:

(a)a summary of relevant national law and the procedure and formalities for the delivery of the waste to port reception facilities;

(b)an identification of a point of contact in the port;

(c)a description of the pre-treatment equipment and processes for specific waste streams in the port, if any;

(d)a description of methods for recording the actual use of the port reception facilities;

(e)a description of methods for recording the amounts of the waste delivered by ships;

(f)a description of methods for managing the different waste streams in the port.

The procedures for reception, collection, storage, treatment and disposal should conform in all respects to an environmental management scheme suitable for the progressive reduction of the environmental impact of these activities. Such conformity is presumed if the procedures are in compliance with Regulation (EC) No 1221/2009 of the European Parliament and the Council (1).


(1) Regulation (EC) No 1221/2009 of the European Parliament and the Council of 25 November 2009 on the voluntary participation by organisations in a Community eco-management and audit scheme (EMAS), repealing Regulation (EC) No 761/2001 and Commission Decisions 2001/681/EC and 2006/193/EC (OJ L 342, 22.12.2009, p. 1).


ANNEX 2

STANDARD FORMAT OF THE ADVANCE NOTIFICATION FORM FOR WASTE DELIVERY TO PORT RECEPTION FACILITIES

Notification of the delivery of waste to: (enter name of port of call, as referred to in Article 6 of Directive (EU) 2019/883)

This form should be retained on board the ship along with the appropriate Oil Record Book, Cargo Record Book, Garbage Record Book or Garbage Management Plan as required by the MARPOL Convention.

Text of image

1. SHIP PARTICULARS

1.1 Name of ship:

1.5 Owner or operator:

1.2 IMO number:

1.6 Distinctive number or letters:

MMSI (Maritime Mobile Service Identity) number:

1.3 Gross tonnage:

1.7 Flag State:

1.4 Type of ship:

Oil tanker

Chemical tanker

Bulk carrier

Container

Other cargo ship

Passenger ship

Ro-ro

Other (specify)

2. PORT AND VOYAGE PARTICULARS

2.1 Location/terminal name:

2.6 Last port where waste was delivered:

2.2 Arrival date and time:

2.7 Date of last delivery:

2.3 Departure date and time:

2.8 Next port of delivery:

2.4 Last port and country:

2.9 Person submitting this form (if other than the master):

2.5 Next port and country (if known):

3. TYPE AND AMOUNT OF WASTE AND STORAGE CAPACITY

Type

Waste to be delivered (m3)

Maximum dedicated storage capacity (m3)

Amount of waste retained on board (m3)

Port at which remaining waste will be delivered

Estimated amount of waste to be generated between notification and next port of call (m3)

MARPOL Annex I – Oil

Oily bilge water

Oily residues (sludge)

Oily tank washings

Dirty ballast water

Text of image

Type

Waste to be delivered (m3)

Maximum dedicated storage capacity (m3)

Amount of waste retained on board (m3)

Port at which remaining waste will be delivered

Estimated amount of waste to be generated between notification and next port of call (m3)

Scale and sludge from tank cleaning

Other (please specify)

MARPOL Annex II – NOXIOUS LIQUID SUBSTANCES (NLS) (1)

Category X substance

Category Y substance

Category Z substance

OS – other substances

MARPOL Annex IV – Sewage

MARPOL Annex V – Garbage

A. Plastics

B. Food Waste

C. Domestic waste (e.g. paper products, rags, glass, metal, bottles, crockery, etc.)

D. Cooking Oil

E. Incinerator ashes

F. Operational waste

G. Animal carcass(es)

H. Fishing gear

I. E-waste

(1) Indicate the proper shipping name of the NLS involved.

(1)

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Type

Waste to be delivered (m3)

Maximum dedicated storage capacity (m3)

Amount of waste retained on board (m3)

Port at which remaining waste will be delivered

Estimated amount of waste to be generated between notification and next port of call (m3)

J. Cargo residues (2) (Harmful to the Marine Environment – HME)

K. Cargo residues (3) (non-HME)

MARPOL Annex VI – Air Pollution related

Ozone depleting substances and equipment containing such substances (4)

Exhaust gas cleaning residues

Other waste, not covered by MARPOL

Passively fished waste

Notes

1. This information shall be used for port State control and other inspection purposes.

2. This form is to be completed unless the ship is covered by an exemption in accordance with Article 9 of Directive (EU) 2019/883

(1) May be estimates. Indicate the proper shipping name of the dry cargo.

(2) May be estimates. Indicate the proper shipping name of the dry cargo.

(3) Arising from normal maintenance activities on board.

(2)

(3)

(4)


ANNEX 3

STANDARD FORMAT FOR THE WASTE DELIVERY RECEIPT

The designated representative of the port reception facility provider shall provide the following form to the master of a ship that has delivered waste in accordance with Article 7 of Directive (EU) 2019/883

This form shall be retained on board the ship along with the appropriate Oil Record Book, Cargo Record Book, Garbage Record Book or Garbage Management Plan as required by the MARPOL Convention.

Text of image

1. PORT RECEPTION FACILITY AND PORT PARTICULARS

1.1. Location/terminal name:

1.2. Port reception facility provider(s):

1.3. Treatment facility provider(s) – if different from above:

1.4. Waste delivery date and time from: to:

2. SHIP PARTICULARS

2.1. Name of the ship:

2.5. Owner or operator:

2.2. IMO number:

2.6. Distinctive number or letters:

MMSI (Maritime Mobile Service Identity) number:

2.3. Gross tonnage:

2.7. Flag State:

2.4. Type of ship:

Oil tanker

Chemical tanker

Bulk carrier

Container

Other cargo ship

Passenger ship

Ro-ro

Other (specify)

Text of image

3. TYPE AND AMOUNT OF WASTE RECEIVED

MARPOL Annex I – Oil

Quantity (m3)

MARPOL Annex V – Garbage

Quantity (m3)

Oily bilge water

A. Plastics

Oily residues (sludge)

B. Food waste

Oily tank washings

C. Domestic waste (e.g. paper products, rags, glass, metal, bottles, crockery, etc.)

Dirty ballast water

D. Cooking oil

Scale and sludge from tank cleaning

E. Incinerator ashes

Other (please specify)

F. Operational waste

MARPOL Annex II – NOXIOUS LIQUID SUBSTANCES (NLS)

Quantity (m3)/Name (1)

G. Animal carcass(es)

Category X substance

H. Fishing gear

Category Y substance

I. E-waste

J. Cargo residues (2) (Harmful to the Marine Environment – HME)

K. Cargo residues (2) (non-HME)

MARPOL Annex VI – Air Pollution related

Quantity (m3)

Category Z substance

Ozone-depleting substances and equipment containing such substances

OS – other substance

Exhaust gas-cleaning residues

MARPOL Annex IV – Sewage

Quantity (m3)

Other waste, not covered by MARPOL

Quantity (m3)

Passively fished waste

(1) Indicate the proper shipping name of the NLS involved.

(2) Indicate the proper shipping name of the dry cargo.

(1)

(2)

(2)


ANNEX 4

CATEGORIES OF COSTS AND NET REVENUES RELATED TO THE OPERATION AND ADMINISTRATION OF PORT RECEPTION FACILITIES

Direct costs

Direct operational costs that arise from the actual delivery of waste from ships, including the cost items listed below.
Indirect costs

Indirect administrative costs that arise from the management of the system in the port, including the cost items listed below.
Net revenues

Net proceeds from waste management schemes and national/regional funding available, including the revenue elements listed below.
—Provision of port reception facilities infrastructure, including the containers, tanks, processing tools, barges, trucks, waste reception, treatment installations;

—Concessions due for site leasing, if applicable, or for leasing the equipment necessary for the operation of port reception facilities;

—The actual operation of the port reception facilities: collection of waste from the ship, transport of waste from the port reception facilities for final treatment, maintenance and cleaning of port reception facilities, costs for staff, including overtime, provision of electricity, waste analysis and insurance;

—Preparing for reuse, recycling or disposal of the waste from ships, including separate collection of waste;

—Administration: invoicing, issuing of waste delivery receipts to the ship, reporting.
—Development and approval of the waste reception and handling plan, including any audits of that plan and its implementation;

—Updating the waste reception and handling plan, including labour costs and consultancy costs, where applicable;

—Organising the consultation procedures for the (re)evaluation of the waste reception and handling plan;

—Management of the notification and cost recovery systems, including the application of reduced fees for ‘green ships’, the provision of IT systems at port level, statistical analysis and associated labour costs;

—Organisation of public procurement procedures for the provision of port reception facilities, as well as the issuing of the necessary authorisations for the provision of port reception facilities in ports;

—Communication of information to port users through the distribution of flyers, putting up signs and posters in the port, or publication of the information on the port’s website, and electronic transmission of the information as required in Article 5;

—Management of waste management schemes: Extended Producer Responsibility (EPR) schemes, recycling and application for and implementing of national/regional funds;

—Other administrative costs: costs of monitoring and electronic reporting of exemptions required in Article 9.
—Net financial benefits provided by extended producer responsibility schemes;

—Other net revenues from waste management such as recycling schemes;

—Funding under the European Maritime and Fisheries Fund (EMFF);

—Other funding or subsidies available to ports for waste management and fisheries.


ANNEX 5

EXEMPTION CERTIFICATE PURSUANT TO ARTICLE 9 IN RELATION TO THE REQUIREMENTS UNDER ARTICLE 6, ARTICLE 7(1) AND ARTICLE 8 OF DIRECTIVE (EU) 2019/883 AT THE PORT[S] OF [INSERT PORT] IN [INSERT MEMBER STATE]  (1)


Text of image

Name of ship

Distinctive number or letters

Flag State

[insert name of the ship]

[insert IMO number]

[insert name of the Flag State]

is in scheduled traffic with frequent and regular port calls at the following port(s) located in [insert name of the Member State] according to a schedule or predetermined route:

[]

and calls at these ports at least once a fortnight:

[]

and has made an arrangement to ensure the payment of the fees and the delivery of waste to the port or a third party at the port of:

[]

and is thus exempted, in accordance with [insert relevant provision in national legislation of the country], [from the requirements on:

mandatory delivery of waste from ships,

the advance waste notification, and

the payment of the mandatory fee, at the following port(s):]

This certificate is valid until [insert date], unless the grounds for issuing the certificate are changed before that date.

Place and date

Name

Title


(1) Delete if not appropriate.