Annexes to COM(2022)658 - Amending various regulations as regards the digitalisation of the visa procedure

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Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community (OJ L 29, 31.1.2020, p. 7).

(8) Regulation (EU) 2016/399 of the European Parliament and of the Council of 9 March 2016 on a Union Code on the rules governing the movement of persons across borders (Schengen Borders Code) (OJ L 77, 23.3.2016, p. 1).

(9) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, 4.5.2016, p. 1).

(10) Regulation (EU) 2018/1726 of the European Parliament and of the Council of 14 November 2018 on the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA), and amending Regulation (EC) No 1987/2006 and Council Decision 2007/533/JHA and repealing Regulation (EU) No 1077/2011 (OJ L 295, 21.11.2018, p. 99).

(11) Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

(12) Decision No 565/2014/EU of the European Parliament and of the Council of 15 May 2014 introducing a simplified regime for the control of persons at the external borders based on the unilateral recognition by Bulgaria, Croatia, Cyprus and Romania of certain documents as equivalent to their national visas for transit through or intended stays on their territories not exceeding 90 days in any 180-day period and repealing Decisions No 895/2006/EC and No 582/2008/EC (OJ L 157, 27.5.2014, p. 23).

(13) Council Regulation (EC) No 1683/95 of 29 May 1995 laying down a uniform format for visas (OJ L 164, 14.7.1995, p. 1).

(14) Convention implementing the Schengen Agreement of 14 June 1985 between the Governments of the States of the Benelux Economic Union, the Federal Republic of Germany and the French Republic on the gradual abolition of checks at their common borders (OJ L 239, 22.9.2000, p. 19).

(15) Council Regulation (EC) No 693/2003 of 14 April 2003 establishing a specific Facilitated Transit Document (FTD), a Facilitated Rail Transit Document (FRTD) and amending the Common Consular Instructions and the Common Manual (OJ L 99, 17.4.2003, p. 8).

(16) Council Regulation (EC) No 694/2003 of 14 April 2003 on uniform formats for Facilitated Transit Documents (FTD) and Facilitated Rail Transit Documents (FRTD) provided for in Regulation (EC) No 693/2003 (OJ L 99, 17.4.2003, p. 15).

(17) OJ L 123, 12.5.2016, p. 1.

(18) Regulation (EU) No 182/2011 of the European Parliament and of the Council of 16 February 2011 laying down the rules and general principles concerning mechanisms for control by Member States of the Commission’s exercise of implementing powers (OJ L 55, 28.2.2011, p. 13).

(19) Directive (EU) 2016/2102 of the European Parliament and of the Council of 26 October 2016 on the accessibility of the websites and mobile applications of public sector bodies, (OJ L 327, 2.12.2016, p. 1).

(20) Council Decision 2002/192/EC of 28 February 2002 concerning Ireland’s request to take part in some of the provisions of the Schengen acquis (OJ L 64, 7.3.2002, p. 20).

(21) OJ L 176, 10.7.1999, p. 36.

(22) Council Decision 1999/437/EC of 17 May 1999 on certain arrangements for the application of the Agreement concluded by the Council of the European Union and the Republic of Iceland and the Kingdom of Norway concerning the association of those two States with the implementation, application and development of the Schengen acquis (OJ L 176, 10.7.1999, p. 31).

(23) OJ L 53, 27.2.2008, p. 52.

(24) Council Decision 2008/146/EC of 28 January 2008 on the conclusion, on behalf of the European Community, of the Agreement between the European Union, the European Community and the Swiss Confederation on the Swiss Confederation’s association with the implementation, application and development of the Schengen acquis (OJ L 53, 27.2.2008, p. 1).

(25) OJ L 160, 18.6.2011, p. 21.

(26) Council Decision 2011/350/EU of 7 March 2011 on the conclusion, on behalf of the European Union, of the Protocol between the European Union, the European Community, the Swiss Confederation and the Principality of Liechtenstein on the accession of the Principality of Liechtenstein to the Agreement between the European Union, the European Community and the Swiss Confederation on the Swiss Confederation’s association with the implementation, application and development of the Schengen acquis, relating to the abolition of checks at internal borders and movement of persons (OJ L 160, 18.6.2011, p. 19).

(27) OJ C 277, 19.7.2022, p. 7.

(28) Regulation (EU) 2017/2226 of the European Parliament and of the Council of 30 November 2017 establishing an Entry/Exit System (EES) to register entry and exit data and refusal of entry data of third-country nationals crossing the external borders of the Member States and determining the conditions for access to the EES for law enforcement purposes, and amending the Convention implementing the Schengen Agreement and Regulations (EC) No 767/2008 and (EU) No 1077/2011 (OJ L 327, 9.12.2017, p. 20).



ANNEX I

Annex I to Regulation (EC) No 810/2009 is replaced by the following:

‘ANNEX I

Harmonised application form

Application for Schengen Visa

This application form is free

 (1)

Family members of EU, EEA or CH citizens or of UK nationals who are beneficiaries of the EU-UK Withdrawal Agreement shall not fill in fields No 21, 22, 30, 31 and 32 (marked with * ).

Fields 1–3 shall be filled in in accordance with the data in the travel document.

1.Surname (Family name):
For official use only

Date of application:

Application number:
2.Surname at birth (Former family name(s)):
3.First name(s) (Given name(s)):
4.Date of birth (day-month-year):
5.Place of birth:

6.Country of birth:
7.Current nationality:

Nationality at birth, if different:

Other nationalities:
Application lodged at:

Embassy/consulate

Service provider

Commercial intermediary
8.Sex:

Male

Female

Other
9.Civil status:

☐Single ☐ Married ☐ Registered Partnership ☐ Separated ☐ Divorced ☐ Widow(er) ☐ Other (please specify):
Border (Name):



Other:
10.Parental authority (in case of minors)/legal guardian (surname, first name, address, if different from applicant’s, telephone No, email address, and nationality):
File handled by:
11.National identity number, where applicable:
Supporting documents:

Travel document

Means of subsistence

Invitation
12.Type of travel document:

☐Ordinary passport ☐ Diplomatic passport ☐ Service passport ☐ Official passport ☐ Special passport

☐Other travel document (please specify):
13.Number of travel document:
14.Date of issue:
15.Valid until:
16.Issued by (country):
TMI

Means of transport

Other:

Visa decision:

Refused

Issued:

A

C

LTV

Valid:

From:

Until:
17.Personal data of the family member who is an EU, EEA or CH citizen or a UK national who is a beneficiary of the EU-UK Withdrawal Agreement, if applicable
Surname (Family name):First name(s) (Given name(s)):
Date of birth (day-month-year):Nationality:Number of travel document or ID card:
18.Family relationship with an EU, EEA or CH citizen or a UK national who is a beneficiary of the EU-UK Withdrawal Agreement, if applicable:

☐spouse ☐ child ☐ grandchild ☐ dependent ascendant

☐registered partnership ☐ other:
19.Applicant’s home address and email address:
Telephone no.:
20.Residence in a country other than the country of current nationality:

No

Yes. Residence permit or equivalent … No. … Valid until…
*21.Current occupation:
Number of entries:

☐1 ☐ 2 ☐ Multiple

Number of days:
* 22.
Employer and employer’s address and telephone number. For students, name and address of educational establishment:
23.Purpose(s) of the journey:

☐Tourism ☐ Business ☐ Visiting family or friends ☐ Cultural ☐ Sports ☐ Official visit ☐ Medical reasons ☐ Study ☐ Airport transit ☐ Other (please specify):
24.Additional information on purpose of stay:
25.Member State of main destination (and other Member States of destination, if applicable):
26.Member State of first entry:
27.Number of entries requested:

☐Single entry ☐ Two entries ☐ Multiple entries

Intended date of arrival of the first intended stay in the Schengen area: Intended date of departure from the Schengen area after the first intended stay:
28.Fingerprints collected previously for the purpose of applying for a Schengen visa: ☐ No ☐ Yes.

Date, if known … Number of the visa, if known …
29.Entry permit for the final country of destination, where applicable:

Issued by … Valid from … until …
*30.Surname and first name of the inviting person(s) in the Member State(s). If not applicable, name of hotel(s) or temporary accommodation(s) in the Member State(s):
Address and email address of inviting person(s)/hotel(s)/temporary accommodation(s):Telephone No:
*31.Name and address of inviting company/organisation:
Surname, first name, address, telephone No, and email address of contact person in company/organisation:Telephone No of company/organisation:
*32.Cost of travelling and living during the applicant’s stay is covered:
☐by the applicant

Means of support:

Cash

Traveller’s cheques

Credit card

Pre-paid accommodation

Pre-paid transport

Other (please specify):
by a sponsor (host, company, organisation), please specify:

…☐referred to in field 30 or 31

…☐other (please specify):

Means of support:

Cash

Accommodation provided

All expenses covered during the stay

Pre-paid transport

Other (please specify):
33.Surname and first name of the person filling in the application form, if different from the applicant:
Address and email address of the person filling in the application form:Telephone No:
I am aware that the visa fee is not refunded if the visa is refused.
Applicable in case a multiple-entry visa is issued:

I am aware of the need to have adequate travel medical insurance for my first stay and any subsequent visits to the territory of Member States.
I am aware of and consent to the following: the collection of the data required by this application form and the taking of my photograph and, if applicable, the taking of fingerprints, are mandatory for the examination of the application; and any personal data concerning me which appear on the application form, as well as my fingerprints and my photograph will be supplied to the relevant authorities of the Member States and processed by those authorities, for the purposes of a decision on my application.

Such data as well as data concerning the decision taken on my application or a decision whether to annul, revoke or extend a visa issued will be entered into and stored in the Visa Information System (VIS) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purposes of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination. Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purpose of the prevention, detection and investigation of terrorist offences and of other serious criminal offences. The authority of the Member State responsible for processing the data is: [(…)].
I am aware that I have the right to obtain, in any of the Member States, notification of the data relating to me recorded in the VIS and of the Member State which transmitted the data, and to request that data relating to me which are inaccurate be corrected and that data relating to me processed unlawfully be deleted. At my express request, the authority examining my application will inform me of the manner in which I may exercise my right to check the personal data concerning me and have them corrected or deleted, including the related remedies according to the national law of the Member State concerned. The national supervisory authority of that Member State [contact details: …] will hear claims concerning the protection of personal data.

I declare that to the best of my knowledge all particulars supplied by me are correct and complete. I am aware that any false statements will lead to my application being rejected or to the annulment of a visa already granted and may also render me liable to prosecution under the law of the Member State which deals with the application.

I undertake to leave the territory of the Member States before the expiry of the visa, if granted. I have been informed that possession of a visa is only one of the prerequisites for entry into the European territory of the Member States. The mere fact that a visa has been granted to me does not mean that I will be entitled to compensation if I fail to comply with the relevant provisions of Article 6(1) of Regulation (EU) 2016/399 (Schengen Borders Code) and I am therefore refused entry. The prerequisites for entry will be checked again on entry into the European territory of the Member States.
Place and date:Signature of applicant:

(signature of parental authority/legal guardian, if applicable):

’.


(1) No logo is required for Norway, Iceland, Liechtenstein and Switzerland.



ANNEX II

Annexes I and II to Regulation (EC) No 694/2003 are replaced by the following:

‘ANNEX I

DIGITAL FACILITATED TRANSIT DOCUMENT (FTD)

The digital FTD shall contain the following data fields:

issuing Member State;

surname, name;

surname at birth;

date of birth;

country and place of birth;

sex;

nationality;

nationality at birth;

type and number of travel document;

issuing authority of the travel document;

date of issue and of expiry of the travel document;

authority that issued the digital FTD, including its location, and whether that authority issued it on behalf of another Member State;

place and date of the decision to issue the digital FTD;

digital FTD number;

the territory in which the digital FTD holder is entitled to travel;

the commencement and expiry dates of the validity period of the digital FTD;

the number of entries authorised by the digital FTD in the territory for which the FTD is valid;

the duration of transit as authorised by the digital FTD;

remarks of the issuing authority to indicate any further information, which is considered necessary, provided that it complies with Article 5 of this Regulation;

the facial image of the digital FTD holder.

ANNEX II

DIGITAL FACILITATED RAIL TRANSIT DOCUMENT (FRTD)

The digital FRTD shall contain the following data fields:

issuing Member State;

surname, name;

surname at birth;

date of birth;

country and place of birth;

sex;

nationality;

nationality at birth;

type and number of travel document;

issuing authority of the travel document;

date of issue and of expiry of the travel document;

date and time of departure of train (first entry);

date and time of departure of train (second entry);

authority that issued the digital FRTD, including its location and whether that authority issued it on behalf of another Member State;

place and date of the decision to issue the digital FRTD;

digital FRTD number;

the territory in which the digital FRTD holder is entitled to travel;

the commencement and expiry dates of the validity period of the digital FRTD;

the duration of transit as authorised by the digital FRTD;

remarks of the issuing authority to indicate any further information, which is considered necessary, provided that it complies with Article 5 of this Regulation;

the facial image of the digital FRTD holder.

‘.


ELI: http://data.europa.eu/eli/reg/2023/2667/oj

ISSN 1977-0677 (electronic edition)